Login or Register to make a submission.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or PDF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Original research/audit using quantitative data

This section is for quantitative articles. Apart from the main guidelines, you can also read the following to help your submission:


Briefly review the literature, emphasizing pertinent and relevant findings, methodological issues, and gaps in understanding. Conclude the introduction with a statement of purpose, your research questions, and, where relevant, your hypotheses; clearly explain the rationale for each hypothesis.


Explain your study in enough detail that it could be replicated.

Participants: Clearly state whether there is a population that you would ideally want to generalize to; explain the characteristics of that population. Explain your sampling procedure. If you are using a convenience sample, be sure to say so. Arguments for representativeness can be strengthened by comparing characteristics of the sample with that of the population on a range of variables. Describe the characteristics and size of the sample. When appropriate, describe how participants were assigned to groups.

Measures: Summarize all instruments in terms of both descriptions and measurement properties (i.e., reliability and validity). Provide estimates of the reliability of the scores in your sample in addition to reliability estimates provided by test publishers, other researchers, or both; when you make judgments about performance or when language samples are coded for linguistic characteristics, include estimates of classification dependability or coder agreement.

Procedure. Describe the conditions under which you administered your instruments.

  • Design: Make clear what type of study you have done–was your study evaluating a priori hypotheses, or was it exploratory in order to generate hypotheses? Explain your design, and state whether your comparisons were within-subjects, between subjects, or both. Refer to standard works such as textbooks for study designs. Describe the methods used to deal with experimenter bias if you collected the data yourself. If you assigned participants to subgroups, explain how you did so. If you used random assignment, tell the readers how the randomization was done (e.g., coin toss, random numbers table, computerized random numbers generation). If you did not use random assignment, explain relevant covariates and the way you measured and adjusted for them, either statistically or by design. Describe the characteristics and size of the subgroups. In place of the terms experimental group and control group, use treatment group and contrast group.
  • Variables. Define the variables in the study. Make explicit the link between the theoretical constructs and the way(s) they have been operationalized in your study. Define the role of each variable in your study (e.g., dependent, independent, moderating, control). Explain how you measured or otherwise observed the variables.
  • Power and sample size. Provide information on the sample size and the process that led to the decision to use that size. Provide information on the anticipated effect size as you have estimated it from previous research. Provide the alpha level used in the study, discussing the risk of Type I error. Provide the power of your study (calculate it using a standard reference such as Cohen, 1988, or a computer program). Discuss the risk of Type II error.


  • Explain the data collected and their statistical treatment as well as all relevant results in relation to your research questions. Interpretation of results is not appropriate in this section.
  • Report unanticipated events that occurred during your data collection. Explain how the actual analysis differs from the planned analysis. Explain your handling of missing data.
  • Explain the techniques you used to "clean" your data set.
  • Choose a minimally sufficient statistical procedure; provide a rationale for its use and a textbook reference for it. Specify any computer programs used.
  • Describe the assumptions for each procedure and the steps you took to ensure that they were not violated.
  • When using inferential statistics, provide the descriptive statistics, confidence intervals, and sample sizes for each variable as well as the value of the test statistic, its direction, the degrees of freedom, and the significance level (report the actual p-value).
  • Always supplement the reporting of an actual p-value with a measure of effect magnitude (e.g., measures of strength of association or measures of effect size). Briefly contextualize the magnitude of the effect in theoretical and practical terms. Confidence intervals for the effect magnitudes of principal outcomes are recommended.
  • If you use multiple statistical analyses (e.g., t-tests, analyses of variance, correlations), make the required adjustments to the alpha level (e.g., a Bonferroni correction).
  • Avoid inferring causality, particularly in nonrandomized designs or without further experimentation.
  • Use tables to provide exact values; present all values with two places to the right of the decimal point.
  • Use figures to convey global effects. Keep figures small in size; include graphic representations of confidence intervals whenever possible.
  • Always tell the reader what to look for in tables and figures.


Interpretation. Clearly state your findings for each of your research questions and their associated hypotheses. State similarities and differences with effect sizes reported in the literature. Discuss whether features of the methodology and analysis are strong enough to support strong conclusions.

Limitations and Conclusions

Note the weaknesses of your study. Identify the theoretical and practical implications of your study. Discuss limitations and suggest improvements to your study. Provide recommendations for future research that are thoughtful and grounded both in terms of your results and in the literature.


Original research/audit using qualitative data

This section is for qualitative articles. In addition to the general instructions, please read  and include the following when appropriate:


As per general guidelines


Research Design Overview
• Summarize the research design (data-collection strategies, data-analytic strategies) and, if illuminating, approaches to inquiry (e.g., descriptive, interpretive, feminist, psychoanalytic, postpositivist, critical, postmodern or constructivist, pragmatic approaches).
• Provide the rationale for the design selected.
Recruitment Process
• Describe the rationale for the decision to halt data collection (e.g., saturation).
• Provide a rationale for the number of participants chosen.

Participant Selection
• Describe the participants/data sources selection process (e.g., purposive sampling methods such as maximum variation, diversity sampling, or convenience sampling methods such as snowball selection, theoretical sampling), inclusion/exclusion criteria.

Data Collection
• State the form of data collected (e.g., interviews, questionnaires, media, observation).
• Describe any alterations of data-collection strategy in response to the evolving findings or the study rationale.
• For interview and written studies indicate the mean and range of the time duration in the data-collection process (e.g., “interviews were held for 75 to 110 min, with an average interview time of 90 min”).
• Describe questions asked in data collection: Content of central questions, a form of questions (e.g., open vs. closed).

Data-Analytic Strategies
• Describe the methods and procedures used and for what purpose/goal.
• Explicate in detail the process of analysis, including some discussion of the procedures (e.g., coding, thematic analysis, etc.) with a principle of transparency.
• Describe the process of arriving at an analytic scheme, if applicable (e.g., if one was developed before or during the analysis or was emergent throughout).
• Provide illustrations and descriptions of their development, if relevant.
• Indicate software, if used.

Discuss Methodological Integrity
• Assess the adequacy of the data in terms of its ability to capture forms of diversity most relevant to the question, research goals, and inquiry approach.
• Describe how the researchers’ perspectives were managed in both the data collection and analysis (e.g., to limit their effect on the data collection, to structure the analysis).
• Demonstrate that findings are grounded in the evidence (e.g., using quotes, excerpts, or descriptions of researchers’ engagement in data collection).
• Demonstrate that the contributions are insightful and meaningful (e.g., in relation to the current literature and the study goal).

• Although findings may or may not include quantified information, depending upon the study’s goals, approach to inquiry, and study characteristics, we encourage authors to include even simple quantified information about the qualitative findings (themes), recognizing that this will assist many readers in understanding the relative importance or frequency of themes.


• Identify the study’s strengths and limitations (e.g., consider how the quality, source, or types of the data or the analytic processes might support or weaken its methodological integrity).
• Describe the limits of the scope of transferability (e.g., what should readers bear in mind when using findings across contexts).
• Consider the implications for future research, policy, or practice.

You may also include in Appendix
• Transcripts/data collected returned to participants for feedback.
• Checks on the interview thoroughness or interviewer demands.
• Consensus or auditing process.
• Member checks or participant feedback on findings.
• Data displays/matrices.
• In-depth thick description, case examples, illustrations.
• Structured methods of researcher reflexivity (e.g., sending memos, field notes, diary, log books, journals, bracketing).
• Checks on the utility of findings in responding to the study problem (e.g., an evaluation of whether a solution worked).

Systematic/systematised reviews

This section is for Systematic/systematised articles. All submissions undergo a peer-review process. Submissions must comply with submissions guidelines.

We encourage authors to register the protocol for their Systematic Review prospectively in the PROSPERO database and endorses the PRISMA Statement; systematic reviews and meta-analyses must adhere to these guidelines.

Systematic Reviews supports the complete and transparent reporting of research. The Editors require the submission of a populated checklist and figure from the relevant reporting guidelines, including PRISMA checklist and flow diagram or the most appropriate PRISMA extension for variations to the standard systematic reviews methodology. The flow diagram should be included in the main body of the text and the checklist should be provided as an additional file, both the flow diagram and the checklist should be referenced in the text. Submissions received without these elements will be returned to the authors as incomplete. A Word file of the checklist and flow diagram can be downloaded here.

It is understood that for some systematic reviews certain aspects of the report may not comply fully with the PRISMA checklist. The checklist will not be used as a tool for judging the suitability of manuscripts for publication in Systematic Reviews, but is intended as an aid to authors to clearly, completely, and transparently let reviewers and readers know what authors did and found. Using the PRISMA guideline to write the completed systematic review report, completing the PRISMA checklist, and constructing a flow diagram are likely to optimize the quality of reporting and make the peer review process more efficient. 

Please follow the general instructions for submission. 

Case Reports/Case reports

We encourage the publication of original and interesting case reports that contribute significantly to physiotherapy knowledge.
Manuscripts may meet one of the following criteria (some examples):

1. Presentation of an interesting patient/case
2. Unexpected or unusual presentations of disease and the complication to intervention.
3. New associations or variations in the use of guidelines while treating a patient
4. Presentations, diagnoses and/or management of different conditions.
5. An unexpected event in the course of observing or treating a patient.
6. Findings that shed new light on the possible treatment of a patient

  • Case reports should include an up-to-date review of all previous cases in the field.
  • Authors should seek written and signed consent to publish the information from the patients-if appropriate- prior to submission. e.g. "Written informed consent was obtained from the patient for publication of this case report and accompanying images". The editorial office may request copies of the informed consent documentation upon submission of the manuscript.

Preparing the manuscript

Title page 

The title page should:

  • present a title that includes, if appropriate, the study design e.g.:
  • list the full names and institutional addresses for all authors
  • indicate the corresponding author


The abstract is not necessary in a case study. The abstract should not exceed 350 words. Please minimize the use of abbreviations and do not cite references in the abstract. The abstract must include the following separate sections:

  • Background: why the case should be reported and its novelty
  • Case presentation: a brief description of the patient’s clinical and demographic details, the diagnosis, any interventions and the outcomes
  • Conclusions: a brief summary of the clinical impact or potential implications of the case report


Three to six keywords representing the main content of the article.


The Background section should explain the background to the case report or study, its aims, a summary of the existing literature.

Case presentation

This section should include a description of the patient’s/patients relevant demographic details, medical history, symptoms and signs, treatment or intervention, outcomes, and any other significant details.


This should state clearly the main conclusions and include an explanation of their relevance or importance to the field.

List of abbreviations

If abbreviations are used in the text they should be defined in the text at first use, and a list of abbreviations should be provided.

Narrative reviews

This section is for academic narrative articles. All submissions undergo a peer-review process. Submissions must comply with submissions guidelines. Please follow the general instructions for submission. 

Letters to the editors

A Letter to the Editor generally takes one of the following forms:

  • A substantial re-analysis of a previously published article in JPWH
  • An article that may not cover 'standard research' but that is of general interest to the broad readership of JPWH
  • A brief report of cases or research findings adequate for the journal's scope and of particular interest to the community.
  • A reflection on a published article in JPWH or elsewhere and or conference presentations

The Letter to the Editor for JPWH should start with "To the Editor", and contain the body of the article of not longer than 500 words which may be broken into subsections with short, informative headings. No Abstract is necessary.

Letters to the Editor may be edited for clarity or length and may  not be subject to peer review 

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Who are we?

In this Privacy Notice, the terms "we", "our", and "us" refer to Coventry University and ACPOHE, Association of Chartered Physiotherapists in Occupational Health and Ergonomics.

ACPOHE and Coventry University control your personal data, and we are responsible for looking after it, and we will use it fairly, lawfully, and in a transparent manner.


We are committed to protecting your privacy. This notice will help you understand how we look after, use, store and share your personal data, and how we meet our obligations under the General Data Protection Regulation 2016 and the Data Protection Act 2018 (Data Protection Laws). It supplements any other notices or statements we may provide to you.

The journal facilitates the publishing of internationally read, written, and peer-reviewed research via an edited open-access academic journal.

For the purposes of the General Data Protection Regulations 2016 and Data Protection Act 2018, the University is the data controller for personal data stored within the system. Authors will retain their rights to their publications.

What personal data do we collect?

"Personal data" is any information from which you can be identified, e.g. name, date of birth, contact details, identification numbers, photographs, and expressions of opinion about you.

The type of personal data we collect, and how we process it, can vary depending on your interactions with us. We have grouped it together as follows:

  • Identity Data includes first name, middle name, last name, affiliation, country, username and login details or similar identifiers.
  • Contact Data includes an email address.
  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Usage Data includes information about how you use our website and services and whatever particular information you are interested in.

Where do we get your personal data from?

We collect your personal data directly from you; during your visits to our website; as a consequence of registration or submission of articles to the Journal; or through any other communication you have with us.

Information that you give us


You may share personal data about yourself by·

· providing information by registering with the Journal as a reader of the Journal;

· uploading information as an as Author;

· uploading information as a peer reviewer and/or editor

We need you to provide personal data in the situations listed above so that you can access the system as author, peer reviewer, editor or reader of the Journal.

If you do not provide this data, it may mean that we will be unable to provide you with the appropriate access to the Journal.

Information that we collect about you


· details of your visits to our website including, but not limited to, your login information; and the resources that you access.

Please note that we may combine the personal data we receive from other sources with personal data you give to us and the personal data we collect about you.


Why do we need personal data and how do we use it?

  1. Authors:
  • To peer review any submitted articles for suitability.
  • To review responses on the submitted articles and to accept, reject or request further modifications prior to re-submission.
  • To allocate the article to a specific future issue.
  • To copy and edit the article and ask the lead author for clarifications/corrections and acceptance of the proof before publication.
  • To contact a co-author of the article, in the absence of a response from the lead author.
  • To notify authors once the issue is published.
  • If an article is published that is in the area of interest to you as an author, an editor of the journal may contact you to offer an opportunity to register as a Peer Reviewer.
  1. Peer Reviewers:
  • To contact you to request a peer review of new submissions when you have registered as a peer reviewer and listed the areas of interest (e.g. research leadership, open access, impact and evaluation).
  • To email potential reviewers and invite them to register as a peer-reviewed with the Journal.
  • To contact you to follow up on the status of an outstanding review or seek further clarifications.
  1. Editors:
  • To add new editors to the system.
  • To seek new editors in the academia and professional communities who may be interested in becoming an editor and to ask you to register with the Journal.
  • To contact you to offer an opportunity to become the editor for the Journal.
  • To provide advice and guidance on submissions and to edit contributions.
  1. Readers:
  • To send you alerts for new announcements or a new issue of the Journal.
  1. Newsletters and Announcements:
  • If you subscribed to the Journal to send you announcements about new publications, conferences, events and any information that you may find of interest. You can manage your alerts at any time from your Profile.

Basis for using your personal data

We need a legal basis for any processing of personal data. This means that our processing must be for one of a limited number of reasons set out in the data protection laws. The legal bases that we rely on are:


The processing is necessary for the entry into or performance of a contract. When we provide our services to you, as an Author, we enter into a contract with you; the service we provide is the publishing of articles written by you. Please note that we may not be able to enter into a contract with you or provide the services under it if you object to the type of processing we need to do.

Legitimate interests

We may use your personal data (excluding special category data) as set out in this Privacy Notice for the legitimate interests of Coventry University including:

  • to provide access to the Journal as an author, editor, peer reviewer or reader;
  • to invite you to peer review articles that are in your area of interest;
  • to send you announcements, journals, events or conferences that you may find interesting.

We will always balance our legitimate interests in processing your personal data against your privacy rights.

Legitimate interest

We have a legitimate interest in processing your personal data as:

· you benefit from the provision of the services we provide;

· we both benefit from the ability to enforce or apply rights under any contract between us;

· we need to be able to notify you about any changes to the Journal, articles or services we offer.


the processing is necessary for the purposes outlined in this Privacy Notice.


Impact of processing

such processing does not unreasonably intrude on your privacy.


We will process your personal data where you have provided us with the data by registering with or subscribing to the Journal. You have the right to withdraw consent at any time by contacting us.

If we require your consent to process your personal data in any other circumstances, we will contact you separately to request this.

Processing of your personal data

"Processing" means doing anything with the personal data, such as collecting, recording, organising, structuring, storing, adapting or altering, retrieving, accessing, consulting, disclosing, disseminating, aligning or combining, restricting, erasing or destroying or using the data in any way.

We will process your personal data for the purposes set out above, or as we otherwise notify you.

The personal data you provide will be subject to security measures and procedures to minimise the risk of unauthorised access, loss, theft or disclosure.

Your personal data will not be used for the purposes of automated decision making.

Who do we share your personal data with?

Your personal data will only be disclosed to relevant IT employees of Coventry University and ACPOHE third-party service providers (e.g. editors and peer reviewers from external organisations). This is so they can carry out their day to day activities (in relation to the provision of education and ancillary services) or to provide information to you.

It will not be disclosed to other third parties unless we are under a legal duty to do so; in order to enforce any agreements that we may have entered into with you

We will get your express consent before we share your personal data with any third party for marketing purposes, or before we send you relevant third-party information on their behalf.

We require that all third parties who process personal data on our behalf to treat it in accordance with the Data Protection Laws. We do not allow our third-party service providers to use your personal data for their own purposes, but only to process it for specified purposes and in accordance with our instructions. Such processing is to be conducted under a formal data sharing/ data processing agreement which provides appropriate safeguards for your personal data and where it is in our legitimate interests to do so (including processing for administrative and practical purposes).

How long do we keep your personal data for?

We will only keep your personal data for as long as we need to in order to fulfil the purposes of collecting it, including satisfying any legal, accounting, or reporting requirements.

We consider a number of factors in deciding how long to keep your data: the amount, its nature and sensitivity, the potential risk of harm from unauthorised use or disclosure; the purposes for processing it, and whether we can achieve those purposes through other means; and the applicable legal requirements.

You can delete your profile and associated information at any time from your Profile section.

Keeping your personal data secure

We are committed to the protection and security of your personal data. We will ensure that appropriate measures are taken against its unlawful or unauthorised processing, and against its accidental loss or damage. We are certified to Cyber Essentials.

How we may contact you

Please note that we may contact you in connection with the purposes set out above, by post or by electronic means (including telephone, text messages, email, social media messaging, or any other suitable electronic method).

You have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data that we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data that we hold about you corrected, although we may need to verify the accuracy of the new personal data.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data if:

  • there is no good reason for us to continue processing it;
  • you have successfully exercised your right to object to processing (see below);
  • you believe we may have processed your personal data unlawfully; or
  • we are required to erase your personal data to comply with the law.

Please note that we may not be able to comply with your request for specific legal reasons which, if applicable, will be notified to you.

Object to processing of your personal data when we are relying on a public task or legitimate interest (or those of a third party), and you feel that this processing impacts on your fundamental rights and freedoms. However, these may be overridden by the public interest or our legitimate interest grounds.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

  • if you want us to establish the accuracy of the data;
  • where our use of the data is unlawful, but you do not want us to erase it;
  • where you need us to hold the data even if we no longer require it (for example if you need it to establish, exercise or defend legal claims); or
  • If you have objected to our use of your data, but we need to verify whether we have an overriding public interest or legitimate interest grounds to use it.

Withdraw consent at any time when we are relying on consent to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. You can ask us to stop sending you marketing messages at any time by following the “unsubscribe” (or similar) links on any marketing message sent to you, or by contacting us at any time.

When you opt-out of receiving these marketing messages you will no longer hear from us in that regard.

Exercising your rights

If you wish to exercise any of your above rights, please send a written request to the Information Governance Unit, Portal House, 163 New Union Street, Coventry, CV1 2PL or email 

You will not have to pay a fee to exercise any of your rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information, in order to speed up our response.

We try to respond to all legitimate requests within one month, although it may take us longer if your request is particularly complex, or if you have made a number of requests. In this case, we will notify you and keep you updated.

Complaints and questions

We have appointed a Data Protection Officer to oversee compliance with this Privacy Notice. If you have any concerns or complaints about it, please contact the Data Protection Officer, Coventry University, Priory Street, Coventry CV1 5FB or email 

If you are not satisfied with the proposed resolution of your complaint, you have the right to contact the Information Commissioner’s Office. Further information can be found on the Information Commissioner’s website at or via their helpline on 0303 123 1113.

We reserve the right to update this Privacy Notice at any time. Any updated versions will be made available on our website.


If you have feedback for us about this privacy notice, please let us know by emailing